Business Support Assistant – Bournemouth - 2 month FTC
Our Bournemouth office is seeking an immediately available individual to join our Business Support Team to provide a high standard of professional and flexible administrative support to Executive Assistants, Personal Assistants and fee-earners across the business.
The role
Our Business Support Assistants provide a wide range of administrative support services to the office.
The responsibilities
Reporting to the Executive Assistant/Office Manager, responsibilities will include (but are not limited to):
- Copying, printing and scanning
- Dealing with both incoming and outgoing post, i.e., courier, packages, and special post.
- Assisting with the preparation of various types of documents and correspondence.
- Assisting with new client onboarding including AML, Letters of Engagement, client checks and proactive follow-up with the relevant teams as required.
- Maintaining client database.
- Creating and updating client data rooms.
- Providing support on event organization both internal and external and related administrative tasks.
- Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
- Managing meeting room preparation and clearing.
- Meeting and greeting external visitors.
- Preparing and submitting expense claim forms for fee-earners, if requested.
- Ad hoc administrative tasks as and when required.
The team
This role will be part of the wider Business Support Team which consists of the EA/Office Manager, 1 Personal Assistant and 2 Business Support.
You
We are looking for the following skills, knowledge and experience:
- Hard working, show initiative and be self-motivated, with the ability to organise and manage their own workload within a busy, fast paced environment.
- The ability to cope with repetitive tasks.
- A flexible, professional approach and have the confidence and ability to communicate effectively.
- A natural team player with a positive and enthusiastic attitude and an excellent eye for detail.
- Excellent communication, organisation and administrative skills.
- Strong time management and prioritisation skills.
- Attention to detail: proof-reading all work and checking formatting, spelling and grammar.
- Effective user of Microsoft software and takes responsibility for undertaking any training required to improve relevant skills to meet the needs of the business.
- Proactive approach and enthusiasm to work independently and as part of a team.
- Should be flexible in approach to working overtime when required.
- Good English language and grammar skills.
- Good level of numeracy.
- Administration experience in a busy environment is desirable.
Reward and benefits
- A 35 hour working week.
- Excellent benefits including contributory pension scheme, 25 days annual leave, Life Assurance cover and great flexible benefits and family friendly policies.
- Eligibility for the firm’s Profit-Sharing Plan, paid in December.
- Eligibility for paid overtime or time off in lieu.