Our London office is seeking an experienced Personal Assistant who can hit the ground running and provide high quality, flexible support to Partners and their teams.
The role
You will ensure a first-class PA service to a defined number of partners, working closely with Business Support team members. The role is varied and fast paced with scope to improve processes and make life easier for busy fee earners.
The responsibilities
Reporting directly to the EA – Team Lead, responsibilities will include:
- Manage partner diaries, including arranging meetings and Teams calls, booking meeting rooms and required refreshments.
- Provide administrative support to Partners including inbox management, office bookings and submission of expense claims.
- Arrange travel, itineraries and logistics.
- Liaise professionally with internal and external clients, building and maintaining strong working relationships.
- Support the AML process by coordinating tasks with Business Services Assistants, monitoring outstanding forms and liaising with the AML team.
- Manage billing activities, including running reports, raising bills and assisting with debtor management and client liaison.
- Prepare, format and finalise documents, including Letters of Engagement, reports, and presentations; also undertaking PDF manipulation.
- Support the central Marketing Team with administrative activities such as updating responses for events as required.
- Coach and mentor Business Support Assistants and provide flexible support or cover to team members to ensure work is completed to a high standard and within deadlines.
The team
You will join a collaborative, supportive team comprising an EA -Team Lead, Executive Assistants, Personal Assistants and Business Support Assistants, all focused on delivering an excellent service to Partners and clients.
What you will bring:
- Proven PA experience in a fast-paced professional services setting.
- Excellent organisation and time management: you proritise calmly, meet tight deadlines and keep actions moving.
- Confident communication and stakeholder skills: professional, personable and effective with people at all levels (including clients and their assistants).
- Sound judgement and problem solving: proactive, discreet and solutions focused, with empathy.
- High IT literacy: confident in Microsoft Word, Outlook, Excel and PowerPoint; comfortable with learning new software and systems.
- Attention to detail: excellent accuracy, grammar and written communication.
- Adaptability and initiative: able to work autonomously, flexible around peak periods and tailor your style to different working preferences.
Reward and benefits
- A 35 hour working week with a hybrid working policy with the flexibility to work from home for up to three days per week.
- Excellent benefits including contributory pension scheme, 25 days annual leave, Life Assurance cover and great flexible benefits and family friendly policies.
- Eligibility for the firm’s Profit-Sharing Plan, paid in December.
About us
Saffery LLP is an adviser to individuals and businesses across a range of sectors, providing market-leading accountancy, audit, business advisory, tax and VAT services. Founded in 1855, we are the UK’s 15th largest accountancy firm.
When you work with us at Saffery, you work with people who know your name, not just a job title. We’re a place shaped by friendly, intelligent people who are individually excellent and collectively exceptional. We’re committed to our clients, but also to our greatest asset – our people.
As a proud member of Nexia, a leading, international network of independent accounting and consulting firms, we’ve got access to local insight on a global scale.
Equality, Diversity & Inclusion
Equality, diversity and inclusion is a top priority for us. With our ED&I strategy, Everyone Belongs, we are building on our positive work culture and implementing initiatives to improve diversity and strengthen our equitable culture of inclusion, led from the top.
We hope you will apply to us, whatever your background, ethnicity, gender, age, sexuality, disability or neurodivergence, because individual differences equal collective strength. Built on values of excellence, integrity, enthusiasm and collegiality, Saffery is where Potential meets Personal.