Business Support Assistant – Dublin
Our Dublin office is seeking an ambitious individual to join our Business Support Team to provide a high standard of professional and flexible administrative support to Executive Assistants, Personal Assistants and fee-earners across the business.
The role
Our Business Support Assistant is based on reception and provides a wide range of administrative support services to the office.
The responsibilities
Reporting to the Executive Assistant/Office Manager, responsibilities will include (but are not limited to):
- Copying, printing and scanning.
- Dealing with both incoming and outgoing post, i.e., courier, packages, and special post.
- Assisting with the preparation of various types of documents and correspondence.
- Preparation of monthly CRO reports and spreadsheets.
- Distribution of monthly fees to clients.
- Processing of Saffery UK and Ireland invoicing.
- Assisting with debt recovery.
- Processing of Dublin office disbursements.
- Assisting with new client onboarding including AML, Letters of Engagement, client checks and proactive follow-up with the relevant teams as required.
- Maintaining client database.
- Providing support on event organisation both internal and external and related administrative tasks such as travel.
- Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
- Responsible for office presentation and meeting room preparation and clearing.
- Meeting and greeting external visitors.
- Preparing and submitting expense claim forms.
- IT contact – escalate issues and liaison with the IT Service Desk.
- Ad hoc administrative tasks as and when required.
The team
This role is part of the Business Support Team which currently consists of the EA/Office Manager and the Business Support Assistant.
You
We are looking for the following skills, knowledge and experience:
- Hard working, show initiative and be self-motivated, with the ability to organise and manage their own workload within a busy, fast paced environment.
- The ability to cope with multiple tasks.
- A flexible, professional approach and have the confidence and ability to communicate effectively.
- A natural team player with a positive and enthusiastic attitude and an excellent eye for detail.
- Excellent communication, organisation and administrative skills.
- Strong time management and prioritisation skills.
- Attention to detail: proof-reading all work and checking formatting, spelling and grammar.
- Effective user of Microsoft software and takes responsibility for undertaking any training required to improve relevant skills to meet the needs of the business.
- Proactive approach and enthusiasm to work independently and as part of a team.
- Good English language and grammar skills.
- Good level of numeracy.
- Administration experience in a busy corporate environment is desirable.