The role
We are seeking an Accounts Payable specialist, experienced in Elite 3E (or similar) and Chrome River Invoice & PO, to join our Financial Operations Cashiers team, on an 15-month maternity cover contract. You will have responsibility and control of the AP workload, whilst working as part of an effective and efficient team to achieve the department’s objectives, including excellence in client service.
We are currently implementing Chrome River Invoice & PO and will be going live on Elite 3E Cloud later this year. Your knowledge and experience will enable you to contribute to the successful completion of these projects, as a subject matter expert.
The responsibilities
- Managing and maintaining an accurate purchase ledger.
- Administering the set-up of new suppliers within the finance system.
- Managing outstanding purchase orders within the firm’s finance system.
- Matching supplier PO invoices to approved purchase orders.
- Ensuring non-PO invoices are approved in line with firm’s policy/authorisation limits.
- Posting non-PO supplier invoices to the purchase ledger.
- Developing knowledge of GLs and cost centres, to ensure accurate allocation.
- Checking bank details for invoices received against information held within the firm’s finance system.
- Administering the dual verification of bank details in line with firm’s policy.
- Identifying and processing urgent office account payments.
- Processing the weekly purchase ledger payment run and distributing remittance advices.
- Liaising with partners/authorised signatories to ensure payments are approved in a timely manner.
- Reconciling supplier statements, requesting missing items and ensuring these are processed without delay.
- Reviewing unallocated AP items and aged creditor report, to ensure entries are matched or resolved without delay.
- Resolving purchase ledger queries, escalating any contentious issues to the attention of the Assistant Manager.
- Any other purchase ledger task required by Finance management or the firm.
The team
The Finance department consists of 26 Finance professionals, operating across three specialist areas – Financial Control, Financial Operations and Financial Reporting. This role works under the day-to-day supervision of the Assistant Manager – Cashiers, reporting into the Assistant Manager – Financial Operations and ultimately the Head of Financial Operations.
You
- Experience of working within a range of processes, procedures and systems, typically gained through a period of specialised training within a professional services environment.
- Strong understanding and experience of working within Chrome River’s Invoice & PO system.
- Experience of accounts payable processes (including payment runs) within Elite 3E
- Good computer literacy and understanding of relevant software. Keeps up to date on all required training such as information security.
- Ability to work to specified standards, service levels and timeframes.
- Ability to communicate effectively with others and build strong working relationships. May be required to influence using technical knowledge.
- Holds self and others accountable to meet commitments. Accepts responsibility for own work.
- Plans and prioritises work to meet commitments aligned with organizational goals and aligns own work with relevant workgroups.
- Makes good and timely decisions that keep the Firm moving forward. Handles issues confidently after instruction. Leverages rules and procedures to speed up decision making. Confidently and quickly draws on others' expertise.
- Builds partnerships and works collaboratively with others to meet shared objectives.
- Ability to communicate effectively with others and build strong working relationships.
About us
Saffery LLP is an adviser to individuals and businesses across a range of sectors, providing market-leading accountancy, audit, business advisory, tax and VAT services. Founded in 1855, we are the UK’s 15th largest accountancy firm.
When you work with us at Saffery, you work with people who know your name, not just a job title. We’re a place shaped by friendly, intelligent people who are individually excellent and collectively exceptional. We’re committed to our clients, but also to our greatest asset – our people.
As a proud member of Nexia, a leading, international network of independent accounting and consulting firms, we’ve got access to local insight on a global scale.
Equality, diversity & inclusion
Equality, diversity and inclusion is a top priority for us. With our ED&I strategy, Everyone Belongs, we are building on our positive work culture and implementing initiatives to improve diversity and strengthen our equitable culture of inclusion, led from the top.
We hope you will apply to us, whatever your background, ethnicity, gender, age, sexuality, disability or neurodivergence, because individual differences equal collective strength. Built on values of excellence, integrity, enthusiasm and collegiality, Saffery is where Potential meets Personal.